HubBuyCN: The HubBuyCN Spreadsheet — A Complete Guide for Brazilian Buyers
How Shared Spreadsheets Revolutionize Group Order Management for Communities, Friends, and Small Businesses.
Organizing group purchases from Chinese platforms like 1688, Taobao, or Tmall can be a logistical challenge, especially for the vibrant Brazilian shopping communities on Telegram, WhatsApp, and Discord. This is where the HubBuyCN Spreadsheet method
The Core Benefits: Why Brazilian Buyers Love This System
Complete Cost Transparency
Every expense—product cost, domestic Chinese shipping, international freight (via sea or air to Brazil), and any taxes—is recorded in real time. Each member sees exactly how the final "rateio" (cost split) is calculated.
Real-Time Tracking Hub
From the warehouse in China to the port of entry in Brazil, tracking numbers and status updates are centralized. Everyone stays informed about their package's journey without asking the organizer repeatedly.
Centralized QC Photos & Validation
When items arrive at the agent's warehouse in China, Quality Check (QC) photos are linked directly in the spreadsheet. Buyers can approve their items or flag issues before international shipping, minimizing post-arrival disputes.
Democratized Process
It distributes the workload and empowers participants. With clear rules defined in the sheet, the group administrator isn't the sole point of information, reducing stress and building community trust.
Anatomy of a HubBuyCN Group Order Spreadsheet
A typical shared spreadsheet (like Google Sheets or Excel Online) includes the following key sections:
| Sheet Tab / Section | Purpose & Typical Columns |
|---|---|
| 1. Participant Info | Name/Username, Contact (Telegram/@), Payment Status (Pago/Pending). |
| 2. Product Master List | Product Link, Name, Size/Color, Unit Price (CNY), Quantity, Buyer Assignment. |
| 3. Cost Breakdown & Logistics | Domestic Freight (to warehouse), International Freight (to Brazil), Tax Estimates (in Brazil), Final Cost per Person (in BRL). |
| 4. Warehouse & QC Status | Warehouse Receive Date, Link to QC Photo Album (e.g., Imgur), Approval Status (Aprovado/Pending). |
| 5. International Tracking | Tracking Number, Carrier, Ship Date, Estimated Arrival in Brazil, Clearing Customs Status ("Despachado"). |
Best Practices for Brazilian Group Organizers
- Set Clear Rules Upfront:
- Use Data Validation & Protected Ranges:
- Automate Calculations:
- Communicate Via the Sheet:
- Integrate with Visual Tools:
- Use Data Validation & Protected Ranges:
Conclusion: More Than Just a Spreadsheet
The HubBuyCN Spreadsheet
Start your next group order with a shared spreadsheet today—and transform a complex process into a collaborative success.